Creating internal communications can be time-consuming. Pre-made internal communication templates can help you save hours in the work week and get more done.

Collectively, employees, and internal communicators spend approximately 17 hours a week sending, reading, or responding to work emails. This is a major productivity drain for both parties—and one that can easily be avoided. 

Pre-made internal communications messages make it easy for internal communictions pros to send key updates and stay on top of their internal communications plan. On their end, employees can receive vital information faster and scan it quickly through familiar, easy-to-read formats. 

Benefits of Internal Communications Message Templates

Using internal communications email templates does a whole lot more than save your IC team a few extra hours in the work week. Here are just a few other benefits to consider: 

• Boost employee engagement through faster information delivery.
• Improve employee safety by delivering urgent updates/crisis communications quickly. 
• Allow for a flexible workforce where anyone can edit and send communications.
• Maintain consistency and readability across all employee messages.

Since internal communication templates are reusable, you can easily fine tune your design to increase their effectiveness. Using ContactMonkey’s click maps feature, you can see the specific parts of your emails that get the most attention from your employees:

This data can help you optimize your internal communication design to ensure your employees are seeing the information you need them to see.

20+ Popular Internal Communications Message Templates

Whether you’re writing leadership messages, new hire communications, communications for higher education, or office policy updates, there’s a familiar format and flow that each type of message follows. Using the internal communication email templates listed below, you can copy, paste, and save key messages, and have them ready for the right occasion. 

Want to make the process even faster? Use ContactMonkey’s email template builder to create and save default branded email designs, text, graphics, and custom elements for any occasion.

You can even generate text based on prompts using ContactMonkey’s OpenAI ChatGPT integration. Simply describe what you’d like to include in your template, and edit the outputted text according to your audience.

1. CEO / Leadership message template

Effective leadership communications can build employee trust, support transparency (a key driver of employee engagement), and bring employees together during difficult times. 

Typically, leadership and CEO messages happen on a semi-regular basis and include major announcements such as updates to company operations, team wins, and new products.

Here’s an example of a standard leadership communications template:

2. Change management communication template

Leading a company through change is no small feat. Even the world’s top companies for employee engagement found themselves struggling to manage the quick pace of change during the turbulent COVID-19 pandemic. Today, change management communications can involve everything from introducing new software, leading employees through a merger, or sharing COVID-19 employee vaccination policy templates.

3. Company mission statement/vision statement

An internal company mission statement isn’t just a bunch of pretty words – or at least it shouldn’t be. It’s a compelling statement that summarizes your company values and vision while clarifying a key goal for employees to collectively achieve. When done well, your company mission statement can inspire and engage employees as well as boost employee morale.

Here’s a company mission statement template to incorporate into your internal newsletter and other employee communications.

4. Company culture communications template

A strong company culture is the backbone of a thriving organization. It sets the tone, style, and regularity for everything from peer-to-peer communications, to employee recognition, and upward feedback. But company culture can also be unclear, toxic, or exclusionary. For instance, this may sometimes happen in a multigenerational workforce where some age groups may feel excluded. 

To ensure that you’re setting a clear and positive workplace culture, consider this company culture communications template:

5. Employee recognition communications template

Whether it’s celebrating a major deal or showing gratitude to a worker who always offers their help, employee recognition can’t be overlooked. It shows staff that their hard work is valued and directly impacts employee engagement and job satisfaction.

Below, you can find an employee recognition template to inspire your next digital thank you message or employee of the month template. You can also check out our blog on employee recognition ideas for more inspiration. 

6. Employee appreciation message to team template

Sometimes, you’ll want to show recognition to a team of employees rather than individual staff members. Maybe your Marketing team finished the quarter stronger than ever, or your Sales team reached a new record. 

Whatever the occasion, there are a few key points you’ll want to check off when it comes to writing an appreciation message to your team. Here’s a template you can follow:

7. Company policy communication template

Internal policies and procedure help ensure that business operations run smoothly and that everyone’s on the same page. When introducing a new company policy, your message needs to be exceptionally clear and packed with details. This includes the policy effective date, the policy purpose, and contacts that can provide further information/answer questions. 

If you’re using ContactMonkey’s HTML email builder, you can embed automatic employee  feedback options into any template before sending it off—making it easy for employees to share questions/concerns. 

Here’s an internal communication message template that you can use to announce new policies:

8. New hire communications template

First impressions count. How you communicate with a new recruit sets the tone for all your interactions going forward, and their impression of the company. If you want to continue to attract top talent, you’ll want to perfect your onboarding communications. This means using friendly and brand-aligned language and including clear and thorough information. 

With ContactMonkey’s HTML email builder, you can include downloadable employee schedule templates, employee task list templates, and other assets into a single employee email. 

Use this template as a starting point:

9. Employee performance review template

Performance reviews help managers and staff work together to recognize each other’s strengths, identify challenges, and determine what support is needed for everyone to succeed. 

But this type of information needs to be communicated thoughtfully to prevent misunderstandings or damaging employee morale. In addition, you need to encourage employees to complete their part of the self-evaluation in a timely manner to ensure a comprehensive review. 

With ContactMonkey’s merge tags, you can personalize email subject lines and body text with employee names and details. This makes your performance review communications direct and individualized, leading to better dialogue.

The following employee evaluation template can serve as a starting point:

10. Crisis communications template

As the COVID-10 pandemic has shown us, crises happen when we least expect them. Having pre-made crisis communications templates ready in an emergency enables businesses to proactively tackle issues that can impact their operations. 

Here’s a crisis communications template for the COVID-19 pandemic to serve some ideas for your own messaging:

11. IT message templates

Modern businesses rely on technology to keep operations running smoothly. IT messages regarding software upgrades, compliance, and security are indispensable in this process. 

Share the following message template with your IT department to ensure clarity and consistency across all updates they pass along to your comms team: 

12. Cybersecurity message template

Cyber attacks can be detrimental to business. Even tech giants like Meta, Adobe, and Alibaba haven’t been able to escape the clutches of cyber criminals. 

So whether you’re managing a global enterprise or leading SME internal communications, it’s critical that you have an internal communication plan template for sharing cybersecurity emergency SMS alerts and phishing awareness. 

You can incorporate the following cybersecurity message template into internal emails, or speed things up by sending the update via an employee SMS tool. 

13. Code of conduct policy template

Having a standardized code of conduct policy reduces conflicts in the office and prevents the need for awkward conversations. But in order for these policies to do their job, it’s important that everyone’s on the same page. 

Below is an example of a code of conduct policy template for social media use. You can adapt this template to cover a variety of topics concerning workplace conduct, including dress code, corporate email usage, and cell phones at work.

14. Health and safety communications template

Workplace healthy and safety awareness helps employees feel comfortable and confident coming into work every day. Not to mention, clear and thorough safety protocols protect the reputation of your organization and make it easier to attract top talent. 

Here’s a template you can use for your next health and safety communications message:

15. Newsletter template

Your general employee newsletter is responsible for breaking down a range of company updates—from the latest sales figures to upcoming events. It needs to touch upon multiple topics while ensuring that the information is easy to skim and that secondary resources, such as staff meeting agenda templates, are easily available.

The ContactMonkey newsletter template below can help you structure your next company-wide internal email and create a visual hierarchy that makes it more engaging:

16. Employee survey communications template

Whether it’s to do with employee experience, benefits and compensation, or company culture, employee feedback helps identify problems and opportunities across your organization. 

To ensure the wellbeing of your workforce, it’s important to encourage employees to fill out regular pulse surveys and provide authentic feedback. 

Use this employee survey communications template when gathering employee satisfaction survey feedback. You can tweak the pulse survey questions for your specific topic – whether it be an employee exit survey or staff motivation questionnaire – while repurposing the introduction to open your surveys.

17. Diversity and inclusion communications template

In the 21st century, diversity and inclusion (D&I) in the workplace are absolute requirements for an engaged and equitable workforce. Committing to D&I goes beyond carefully-crafted PR statements. It means initiating meaningful conversations with staff and clearly communicating relevant policies. 

To start writing, you can use this diversity and inclusion communications template. But make sure to adapt the content to make it unique and relevant to your workplace circumstances. 

18. Event communications template

In-person and virtual company events are essential for team-building and bonding. This is particularly the case in the era of remote team communications and hybrid work when our days revolve around impersonal Zoom meetings.

If you want employees to attend your next event, you need to give them the ‘why’ factor and make it easy to participate. 

With ContactMonkey’s event management tool, you’ll be able to promote your event and enable registrations from a single platform. You can even send reminders via email-integrated employee mass text to maximize employee awareness and participation. 

Here’s an employee event communications template to get you started:

19. Holiday message template

Captivating holiday communications build excitement around upcoming events and cultivate community in the process. To make your holiday communications engaging and boost participation, you need to combine fun messaging, inclusive language, and great visuals. 

Here’s an example of a holiday message template that you can easily bring to life using ContactMonkey’s email builder:

20. Employee wellness message template

Employee burnout and low employee happiness levels can present a major cost for employee disengagement. Businesses that check in on employee health and wellness regularly, and gather feedback on their wellness programs are proven to experience greater employee retention and engagement. 

Here’s an employee wellness message template and wellness survey that you can add to your internal communications editorial calendar.

21. Employee training communications template

Employee coaching and training allows staff to reach their personal and professional development goals while improving business performance. 

At times, employee coaching may be necessary, such as in the case of diversity and inclusion training or getting started with a new company software. 

In these cases, you can use the following employee training communications template to announce workshops/professional development events. 

Other Sample Emails to Employees

Looking for more sample email templates? Whether you’re launching a new product or sending out an open enrollment announcement, ContactMonkey has a sample email template for every occasion:

• New employee welcome email template
• Employee appreciation sample email
• Sample email requesting feedback
• Sample email about a new process
• Performance review sample email
• Upcoming events email template
• Product launch sample email
• Sample email from CEO
• Sample HR email

Looking to boost engagement on your internal communications? Using ContactMonkey’s list management feature, you can target your internal communications at only relevant employees, so your employees only see information that pertains to them. And email lists created with ContactMonkey integrate with your Human Resource Information System (HRIS) like Workday and ADP, as well as Azure Active Directory, so they’ll update automatically.

Save Hours With ContactMonkey’s Template Builder and Preset Email Messages

Tired of writing and re-writing the same messages over and over again? Our pre-made internal communications templates tap into familiar patterns and structures across different types of communications. Use them alongside ContactMonkey’s email template builder to maximize the speed and reach of your employee messages.

Book a free demo to see how ContactMonkey can save you up to 4 hours a week on your internal communications.