EMPLOYEE EMAIL FROM OUTLOOK AND GMAIL

Send secure employee comms in Outlook & Gmail

Create, send, and track emails right from your inbox. No more jumping between tools or risking mistakes—just smooth internal communication.

Book a demo Tour the platform

Simplify internal comms, all from one platform

One workflow, one familiar interface. Fly through your internal comms process: craft engaging content, hit the right inboxes, and track email performance—all at once.

Web app or Outlook experience

Get the best of both! Use ContactMonkey’s web app (dashboard) or work directly from your Outlook or Gmail inbox to create, send, and track emails—whichever works for you. 

Unified list management

Keep all your email and SMS contacts in one spot. Easily organize and send communications to both audiences, using the same list for email and SMS messages. Create custom lists without IT help.

Dynamic content

Goodbye multiple drafts. Dynamic Content works with List Management to deliver audience-specific messages by location, department, or role—all in one email.

Keep bounce rates low and engagement high

Your servers, your way. Send secure internal comms from your own company servers for fewer bounces and delivery issues.

NEW for bounce rates low-engagement high

Multi-language emails

Connect with your global team by sending emails in up to four languages at once. Ensure everyone gets the message, without creating multiple versions.

Timezone sending

Reach people when they’re online. Turn on Timezone Sending and your emails will arrive at the best local time for each recipient—when they’re ready to engage with your comms.

Scale up your emails and keep  the personal touch

Send emails to thousands without losing that personal connection.

Email at scale

Exceed Outlook and Gmail’s daily limits and send emails to over 10,000 employees—16x faster, without sacrificing quality or engagement. Plus, keep all your campaign data in one place.

Email personalization

Make every employee feel like your message was written just for them. Personalize emails based on roles, departments, job titles, and more, for more tailored and relevant communications.

“ContactMonkey’s Dynamic Content tool has saved me hours. I no longer have to copy and paste, I don’t have to duplicate emails—I can do it all in one. That also means I’m not trying to track 5 different emails. Instead, I’m just tracking one email that has gone to the entire company. It’s saving me time, brain space, and errors that happen in duplication.”

James Maiden

Sr. Internal Communication Specialist

“Great customer service and user-friendly. Love that their Microsoft integration syncs with our distribution lists.”

Torin Roher

Corporate Comms Specialist

“ContactMonkey does the job extremely well; took almost no time to integrate, and is less expensive than competitors.”

Danielle T.

Director of Communications

Enterprise (1,000+)

“ContactMonkey makes it quick to create dynamic, engaging emails for our team. It was easy to implement and everyone who uses it picked it up really quickly.”

https://www.contactmonkey.com/send-internal-emails-outlook-guide

Jeff Genung

Senior Director of Internal Communications

“Everyone loves the emojis. They always do the thumbs up, thumbs down, and that makes it easy for us to capture satisfaction.”

Jessica Davies

Senior Manager of Communications and Inclusion

< >

Enjoy zero frustration with  internal comms kept in sync

Make work easier by bringing together your most-used communication apps.

Microsoft Teams

Streamline your workflow and keep everything connected. Send and track emails, SMS messages, and even Teams messages—all from the same tool.

Microsoft SharePoint

Archive and share your internal emails by syncing them with SharePoint. Push emails directly to SharePoint sites and keep everything organized within a few clicks.

Human resources information systems (HRIS)

Auto-sync your employee data with ContactMonkey. Pull in real-time data from your HR system to ensure you always have the latest employee info.

Team email collaboration

Create internal emails with your team members simultaneously. Share drafts, get real-time feedback, track version history, and save changes automatically.

User management

Manage who has access to your account. Assign different roles and permissions to team members to keep your workflow organized and ensure the right people are in control of your internal comms.

Questions about the best internal comms software?

We got you!

Internal communications is how a company keeps its employees informed, engaged, and connected through emails, newsletters, chats, and more.

It keeps people connected, engaged, and informed. The purpose of internal communication is to provide an ongoing flow of information between an organization and its people. This helps employees to stay motivated and productive, and help achieve company goals.

ContactMonkey integrates with your email platform, so you can use your own servers and lists—without any of the IT constraints and design limitations of third party software. ContactMonkey complies with SOC 2 Type 2, requires single-sign on authentication, and adheres to all compliance and security standards to safeguard users’ data.

These can include everything from employee SMS, company newsletter software, and intranets to instant messaging and collaboration tools.

Think about ways to boost employee engagement in your internal emails, employee surveys, and newsletters, establish a clear communications plan, send consistent messages, and listen to your employees.