Outlook Mail Merge in Office 365: How to Mail Merge in Outlook

Ali Rodriguez


in Employee Email

Our new Outlook Mail Merge tool lets you send beautiful HTML emails without leaving Outlook. Now you can get the best of both worlds: the power of the cloud without having to leave Outlook to send a mail merge. 

As you know, internal emails and employee newsletters can increase employee engagement, morale, and overall business performance. Historically speaking, however, using Outlook and Word to send a mail merge has been incredibly painful for communicators, with countless errors appearing the second they hit send. 

Word Mail Merge is so complicated, in fact, that the tiniest of occurrences (like having too many shortcuts on your desktop) will cause it to crash.

Conquer sending limits in Outlook and Gmail

Reach everyone without splitting your sends or data.

On top of that, multitasking isn’t an option while merging: you have to sit there and wait for your merge to finish before you can continue with your day.

What’s even worse is that your employee newsletters will render incorrectly when you hit send, with stretched images, broken links, and missing merge fields.

Well, you can now say goodbye to such a painful mail merge experience. With our solution for Outlook you can rest assured that your emails will render exactly how you pictured them.

How to Mail Merge in Outlook with ContactMonkey

Today we’re introducing ContactMonkey’s Outlook Mail Merge in Office 365, the tool you already love, now in the cloud.

Leveraging the cloud power of Office 365, now you’re able to create your responsive Outlook HTML email template, select your distribution lists, personalize subject lines, even add attachments and send all from Outlook.

Turn emails into conversations

Add surveys, polls, and reactions to your newsletters.

These are some of the added benefits of using our mail merge tool over traditional Word mail merge:

  • Stay in Outlook and say goodbye to the counterintuitive act of leaving Outlook for Word to send an Outlook Mail Merge.
  • Use Distribution Lists or upload a CSV to select recipients right from Outlook. 
  • Personalize the body and subject line with merge fields, and send personalized emails to thousands of employees.
  • Insert your HTML responsive templates, or create your own with our drag-and-drop email template builder.
  • Add Emoji Reactions, Pulse Surveys & Employee Comments to your newsletters in Outlook to collect employee feedback right from your emails.
  • Preview both desktop and mobile with just a click to see how your newsletters will render on different devices.
  • Avoid common errors and mail merge fails.
  • Send in the cloud via Office 365 and say good riddance to slow or unavailable Outlook during the send process.
  • Track email opens and link clicks to really gauge employee engagement.
  • Leverage existing Outlook distributions lists, sync with Azure Active Directory, or your Human Resources Information System (HRIS) using ContactMonkey’s list management tool.
  • Instantly generate personalized employee messages from your email builder with our OpenAI add-in.

Our feature built for Office 365 sends in the background so you never have to worry again about Outlook interrupting your workflow or crashing while sending to your mailing list.

You can also say goodbye to outdated Word Mail Merge complications like emails breaking when opened in Outlook or your entire merge crashing when selecting a data source.

We’re excited to bring this new update and help you eliminate all of Outlook mass emailing issues! With ContactMonkey’s tool, you can continue to personalize, send and track powerful HTML emails with the now added benefit of the cloud in Office 365.

Want to learn how to send responsive newsletters & track them without leaving Outlook? We can set up a personalized demo for you and your team.

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