Employee Email

6 Essential Sample Training Announcement Emails to Employees

By Mariya Postelnyak


Workplace training is essential for employees to brush up on their skills and learn new ones. An engaging training announcement email can help you maximize participation in your next training session.

Whether it’s learning how to use a new workplace software or brushing up on workplace safety, employee training helps your workforce learn and grow. It also protects the security and well-being of your workplace. 

A creative and compelling employee training announcement email can help you boost training participation and maximize the benefits that employees gain. 

Below, we explain how to create engaging employee training communications and provide examples that you can instantly use! 

What is a Training Announcement Email?

A workplace training announcement email is a message sent to employees to inform them about an upcoming training opportunity. 

The email typically includes details about the training, such as the topic, date, time, and location, as well as any prerequisites that are required. 

The purpose of the email is to inform employees about the training and encourage them to participate.

Employee training announcements may be sent by a supervisor, HR representative, or other member of management. It’s typically sent out to all employees or to a specific group of employees who are eligible to attend the training.

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How to Customize Your Mandatory Training Announcement Email

There are countless different types of employee training. Diversity and inclusion training, for example, is usually required for all employees. Meanwhile, leadership training tends to be necessary for managers and directors only. 

With so many different types of training, creating a one-size-fits-all training announcement template isn’t a good solution. To maximize engagement, you’ll need to customize your employee training announcement for the right audience and occasion. 

Using an HTML email template builder is an easy way to quickly customize and personalize your training announcement emails. ContactMonkey’s internal email software lets you quickly create or customize ready-made email templates using simple drag-and-drop controls. 

Screenshot of ContactMonkey's email template builder.
ContactMonkey’s email template builder

Customizing your training announcement email with ContactMonkey

ContactMonkey lets you choose from dozens of professionally designed templates, save your designs, and organize them by audience or training type. You’ll even be able to embed event registration boxes and buttons in order to make it as easy and convenient as possible for employees to sign up for training events. 

email builder
Add event registration directly to your email template

Add surveys and reactions to see how employees feel about the upcoming event and gauge interest. Once your template is set and ready, you’ll be able to instantly import it into Outlook or Gmail with ContactMonkey’s plugin

contactmonkey add-in for training announcement email to employees
ContactMonkey’s Outlook plugin

Add merge fields to personalize your training email with individual employee names, job titles, and departments. When you’re done, hit send and track your email engagement metrics with our powerful email analytics software.   

ContactMonkey’s analytics dashboard

Mandatory training announcement email sample: All employees

Hi Team,

On [date], we’ll be launching our [topic/area] training session. The training will take place at/through [virtual software or in-person location] and will last approximately [duration]. 

Attendance at this training is mandatory for all employees. 

If you are unable to attend the training on the scheduled date, please notify your manager as soon as possible to arrange an alternative training time.

Thank you and don’t hesitate to reach out with any questions by responding to this email.

Best regards,

[Your Name]

Mandatory training announcement email sample: New hires

Dear [new employee name],

Welcome to [company name]! We are excited to have you join our team.

As a new member of our team, you’ll completing a series of trainings to get you up to speed on our company policies, procedures, and products. The training schedule is as follows:

  • [Training 1: Date and Time]
  • [Training 2: Date and Time]
  • [Training 3: Date and Time]

Please make sure to [log in OR arrive] on time and bring a notepad/laptop with you to take notes.

If you have any questions or need to reschedule any of the training sessions, please don’t hesitate to let us know.

We look forward to working with you and supporting your success at [company name].

Best regards,

[internal communications lead, IT policy lead, or leadership]

In-person training announcement email to employees

Dear [employee],

We will be holding an in-person training session on [training subject] on [date] at [time]. The training will be held at [training Location] and will last approximately [duration].

Attendance at this training is mandatory for all employees. If you are unable to attend the training on the scheduled date, please notify your supervisor as soon as possible to arrange an alternative training time.

Please come prepared with a pen and notepad to take notes. Lunch will be provided.

We look forward to seeing you at the training and helping you grow in your role at [company name].

Best regards,

[company name]

Online training announcement email to employees

Dear [employee name],

We are excited to announce that we will be offering a new online training program on [Training Subject] starting on [Date]. This training will be held entirely online and will be available to all employees.

The training program will consist of a series of modules that can be completed at your own pace. It is important that all employees complete the training by [Date]. A certificate of completion will be provided upon the successful completion of the program.

To access the training program, please visit [Training URL] and use the following login information:

Username: [Your Email]

Password: [Temporary Password]

If you have any issues accessing the training program or have any questions, please don’t hesitate to reach out to [Training Contact].

We are excited to offer this new opportunity for learning and professional development and look forward to your participation.

Best regards,

[company name]

Formal training announcement email example

Dear [employee name],

I am pleased to announce that [company name] will be offering a formal training program for all employees starting [date]. This training will cover [training subject] and is designed to enhance the skills and knowledge of our team.

The training will take place at [location] from [start time] to [end time] on [days of the week]. Please make sure to clear your schedule for these days.

If you have any questions or concerns about the training, please don’t hesitate to reach out.

We are committed to investing in the development of our employees, and we hope that you take advantage of this opportunity to improve your skills and grow with the company.


[your name]

Informal training announcement email example

Hey everyone,

We wanted to let you know about an informal training session that we’ll be hosting next week. The training will cover [training subject] and is designed to help us improve our skills in this area.

The training will be held on [date] at [time] in the [location]. It will be a small group setting, so there will be plenty of opportunity for discussion and hands-on learning.

Please let me know if you are interested in attending so I can get a headcount.


[your name]

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Employee training helps staff feel more competent and confident in their roles, which leads to increased job satisfaction and employee engagement. But getting employees involved in training requires compelling training announcements.

ContactMonkey’s ready-made templates make it easy to send captivating and consistent training announcement emails. And with email automation and campaign tracking, ContactMonkey makes it easy to monitor the performance of your communications.  

See how ContactMonkey can help you boost participation in your next employee training event! Book your free trial today.