Ever wondered “how do I send an HTML email in Gmail?” or “how do I create an HTML newsletter in Gmail?” Look no further, there’s no better way to add HTML code to a Gmail email than via ContactMonkey.

If you’ve tried to put HTML in Gmail, you’ll know it’s not that easy. You can’t just flip a button and turn on a what-you-see-is-what-you-get (WYSIWYG) editor. And you can’t just paste in your code either.


That would be too easy.

Usually, if you wanted to send HTML email through Gmail you relied on workarounds. Unfortunately, they’re usually pretty complicated or require you to be a hacker and be able to code in order to get your responsive emails to look good. Many people gave up on sending HTML email using Gmail altogether and resort to inconvenient third-party email providers.

Well, now you can say goodbye to all of that.

Below we’ll show you step by step how to create and send HTML email in Gmail without leaving your inbox.

How Can I Send HTML Email in Gmail with ContactMonkey?

ContactMonkey’s powerful internal communications email tracking tool for Gmail saves you the hassle of hacking and coding your newsletters.

Internal communication professionals can send HTML emails from Gmail with our email template builder, gather employee feedback, measure reach, and even take polls and pulse surveys!

Unlike sending newsletters using email marketing tools like Mailchimp or Hubspot, sending straight from your inbox guarantees deliverability and avoids putting your emails in the dreaded “Promotions” tab of Gmail. You’ll never have to worry about your newsletters being filed away by spam filters again!

The Only Tool That Supports Gmail Newsletter HTML

When you’re responsible for keeping the frontlines of your organization informed, plain text emails just won’t do. You need to be tracking your emails, and you need to make them visually appealing. 

ContactMonkey is the only tool that allows you to use HTML in Gmail.

What this means is that corporate communicators can send beautiful responsive HTML emails from Gmail with the certainty that they’ll render exactly as envisioned. Here’s how:

Send Beautiful Responsive HTML Emails from Gmail


Step By Step Guide to Sending Responsive HTML Newsletters from Gmail

1) Download ContactMonkey to Create HTML Emails Within Gmail

Say goodbye to the counterintuitive act of leaving your inbox to send HTML email through Gmail. All emails and responsive newsletters will be coming from your own Gmail inbox. 

Once you’ve been setup with your ContactMonkey extension, simply hit  “Mail Merge” and get started.

how to embed html email gmail

2) Design Your Email In The Drag-and-Drop Template Builder Within Gmail

You can now use Gmail to compose HTML emails!

By clicking “Mail Merge” > “Templates” and then “Design HTML” you’ll launch your email template builder.

HTML email in gmail

You can edit dozens of pre-built responsive email templates or build your own from scratch with the WYSIWYG HTML email editor. Simply drag-and-drop the content blocks into your newsletter, then hit save when you’re happy with the final product.

This will be how you embed HTML in Gmail. After designing your HTML in ContactMonkey, Gmail sends your HTML exactly as you envisioned it.

With team templates you’ll also be able to share and access your team’s best performing templates and grow your responsive email template library.

Once you’re done designing, you can insert the HTML newsletter into your email without Gmail ruining your formatting upon sending.


3) Gather Employee Feedback Directly from your HTML Newsletter in Gmail

The future of internal communications is two-way dialogue. Your employees want to be engaged with the company and leadership. When given the option, employees love being able to share their feedback through quick pulse surveys.

employeed feedback from gmail

Integrate employee engagement surveys into your employee newsletters with our email template builder for Gmail. Here are some of the different ways you can gather feedback from employees:

Social Reactions & Pulse Surveys: Gather actionable data directly from your employees by giving them the ability to react to any content you send them via email. You’ll see responses live on your dashboard.

Say goodbye to external survey tools!

Like Buttons: Your employees are already liking content on all the social media platforms they use on their own time. By adding like buttons to your own internal newsletters, you’ll be able to engage your employees with your content and actually learn what they like. 

Why would anyone need an external survey tool when you can format surveys directly into your HTML newsletter?

Start Sending HTML Newsletters Now!

4) Preview Your HTML Emails, Both Desktop and Mobile

gmail templates

Once you’ve created your Gmail newsletter, you can hit on preview to see how they’re going to look, both on desktop and mobile.

Start Sending Better Newsletters


5) Send Directly to Your Google Groups and Mailing Lists in Gmail

email template

Send your beautiful HTML emails directly from your Gmail inbox. and from your own email or shared mailbox group to your Google groups and mailing lists in Gmail.

6) Measure Email Engagement with Powerful Dashboard Analytics

Using ContactMonkey’s intuitive analytics dashboard allows you to see how your campaign performs in real-time.

Being able to see opens, clicks, location and device used will also provide you with the data you need to improve your communications over time.

Start sending HTML newsletters from Gmail

Get real-time notifications on email opens and link clicks sent to your internal communications database all within your own Gmail inbox.

You can also download and share your reports, so the rest of your company can see the results, success of your campaigns and your overall impact on the company.

What does the ContactMonkey for Internal Comms Chrome Extension for Gmail include?



To recap, here are all the ways ContactMonkey can help enhance your internal communications:

  • Email Template Builder for HTML emails in Gmail
  • Team Templates
  • Social Reactions & Pulse Surveys
  • Google Groups and Mailing Lists Support
  • Send from yourself, your CEO, or a shared mailbox group
  • Preview Desktop & Mobile
  • Track Every Email Open and Link Click
  • Powerful Dashboard Analytics & Team Dashboard

Now you know how to add HTML to Gmail!

See the New Gmail Experience in Action

We love showing people what their life could be like using our tool. Sign up for a personalized demo and we’ll walk you through the tool in under 5 minutes, it’s that easy to use!


Found this article helpful? You may also like:

The Ultimate Guide to Internal Communications

Best Practices for Engaging Internal Emails in 2020

Mailchimp Alternatives for Creating an Epic Internal Newsletter

How to Use an Employee Pulse Survey in 2020