Looking for a sample email asking employees to take a survey? You’ve come to the right place. We’ve laid out our top templates for informing employees about upcoming surveys and boosting survey response rates.
Employee surveys are incredibly valuable for understanding what’s important to your workforce.
But getting employees to complete surveys is often easier said than done.
With a well-written and well-timed survey invitation email to employees, you can increase survey participation. In turn, you’ll have more valuable data to improve employee engagement, experience, and retention!
How to Announce an Employee Survey
Before we look at examples of employee survey email templates, let’s get familiar with survey communication best practices.
When asking employees to take a survey, you want to make sure your survey invitation email clearly states your survey goals and outlines the scope of the survey. You can see this in our various survey email templates we have available for free download.
It’s equally important to disclose whether the survey is anonymous and provide any details that incentivize staff to participate in your survey.
With these points in mind, here’s how to announce your employee survey in a way that engages employees:
1. Keep your survey announcements brief and to-the-point
Long announcements will make your readers lose interest before they’ve even seen the survey. Try to stick to 50-125 words max and use an HTML email builder to separate different parts of your text into scannable sections.
2. State your goals to let employees know why your survey is important
Let employees know why the survey is important, what you’re trying to achieve, and how the outcomes will impact them. Is the survey designed to improve your benefits program? Or will the data be used to strengthen diversity and inclusion across the office? A strong mission statement will help increase your survey response rates.
3. Clarify if the survey is anonymous to build employee trust
Anonymous survey tools like ContactMonkey enable confidential responses for more authentic employee feedback. But it’s important to add a disclaimer message so that employees can share their thoughts with confidence.
4. Highlight incentives to get more survey respondents
If your survey response rates have been low in the past, incentives like UberEats vouchers or office raffles are a great way to promote engagement. Make sure to prominently highlight survey incentives in your employee survey communications. Where incentives aren’t possible, thank employees for their time and emphasize the value of their feedback.
5. State the survey launch date and deadline
This gives employees a clear idea of your survey time frame well in advance. Employees can plan better and create a window in their schedule to participate in your survey.
6. Embed surveys in your email with a dedicated employee survey software
ContactMonkey’s internal communications software lets you send your survey invitation email and conduct your surveys from the same place. The fewer hoops employees have to jump through to complete your survey, the more likely they are to do so.
Struggling to come up with effective survey questions? Try using ContactMonkey’s OpenAI ChatGPT integration to create custom survey questions for your internal communications. Simply write a prompt describing what you’d like to accomplish with your survey, and edit the suggested questions according to your audience.
7. Optimize your survey send times for higher response rates
If you catch your staff at the wrong time, your survey announcement email is sure to fall to the bottom of the “unread” pile. Use an email tracking tool to see when employees are most active in their inbox and send your survey announcement at the perfect time.
If your company has internal or external regulations around email privacy, ContactMonkey’s anonymous email tracking allows you to gather email metrics while maintaining your employees’ privacy.
Top 5 Employee Survey Invitation Email Templates
Now that we have the basics covered, let’s jump into some employee survey invitation message examples. You can quickly copy, paste, and use the survey email samples below in any email to accelerate and streamline your survey rollout.
If you’d like to save even more time, use ContactMonkey to instantly access these internal email templates and sample emails to increase survey participation. You’ll be able to import and send your templates straight from Outlook or Gmail, saving tons of time and creating more consistent messaging!
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Without further ado, let’s look at a few employee survey invitation email samples and employee engagement survey communications that we love:
Employee experience survey announcement
From the moment a job seeker joins your company to the moment they leave, all the things they do, see, and learn contribute to their employee experience.
To master employee experience (EX) and digital employee experience (DEX), organizations need to listen to their people at each stage of the employee lifecycle.
Dive deeper into EX with our employee email survey invitation template for employee experience and opinion surveys:
We want to hear from you! In our ongoing efforts to improve employee experience at [company name], we’re rolling out an employee opinion survey to ensure that your voice is being heard.
On [date], all employees will receive an email with instructions on how to complete the survey. The deadline to complete the survey will be [date].
We want you to feel confident sharing honest and authentic feedback so our survey will be completely anonymous.
We’re hoping for everyone to participate and ask you to encourage your colleagues and teams to share their insights!
Thank you in advance for your time and effort in making this initiative a success. As a token of our appreciation, you’ll automatically be enrolled to win a $100 Amazon gift card [or prize of your choice] upon survey completion.
[Company name] Team
Bi-weekly pulse check survey announcement
Sometimes, you just want to feel the “pulse” of your workforce. As the name might suggest, pulse surveys are short, focused surveys that gauge how employees are generally feeling at your company. Employee pulse surveys may be the shortest type of survey, but they make a huge impact. Their short length and simplified format mean employees are more likely to complete them.
Since pulse surveys are pretty straightforward, you don’t need to send your pulse survey and announcement email in separate communications. With ContactMonkey’s employee communications app, you can announce your survey and publish it in a single email.
Here’s an example of a professional development pulse survey invitation template that you can instantly customize and send using ContactMonkey:
Hi [Employee Name],
We value our employees and want to ensure that you’re equipped with the appropriate resources and opportunities to progress in your career.
Please take a few moments to complete our career development survey and help us build a learning environment that supports your needs. For each question, you will also have the option to add an anonymous comment for extra feedback.
[Embed survey below]
Anonymous management survey announcement
Managers play a vital role in moulding your team’s culture, aligning team priorities, and ensuring top performance. When management fails to achieve these objectives, it can lead to employee disengagement and high turnover.
Employee email surveys can be an excellent vehicle for gaining insight into how managers are really doing and boosting employee engagement among employees. But, let’s face it, few employees want to share negative feelings about a manager if they think there’s a chance of retribution.
To garner honest and authentic employee feedback about managers, it’s crucial to use anonymous pulse survey tools like ContactMonkey. They guarantee anonymity and allow employees to express their thoughts with confidence.
Here’s how you might announce an anonymous management survey:
Dear [Employee Name],
Your input matters to us! In our effort to build supportive and trusting teams, we’d like to hear about your experience working with [direct manager name or title].
Within the next week, you’ll receive an email that includes [embedded management survey OR an access link]. Please take a few minutes to share your thoughts and complete the survey.
This survey will be 100% anonymous. To protect your confidentiality, we will not disclose your individual responses.
Managers at [company name] may see the comments you offer on the last part of the survey. However, these will not be associated with you by name or job title.
Thank you for your participation.
Employee engagement survey announcement
Employee engagement is a key driver of business growth and innovation. On the other hand, the costs of employee disengagement can be devastating to business. In order to keep workplace engagement high, it’s important to collect employee feedback on a regular basis—which is what we’ve designed this survey email example for.
Engagement surveys help organizations measure employee engagement and make it more tangible. Here’s an employee engagement survey communication sample to guide you when announcing your survey:
Dear [employee name],
We’re launching an employee engagement survey! Your feedback will help us know if we’re doing enough to support, invigorate, and inspire our workforce. It will also help us learn where we can do better.
You can expect to receive our employee engagement survey on [date]. The deadline to submit your survey responses will be one week from the date you received the survey.
The survey is email-based to make it quick and simple to complete. This will also enable us to analyze and respond to feedback faster—so we can start making tangible improvements in our organization!
Remember: all responses will be completely anonymous, so you can feel confident sharing your honest and authentic feedback.
The survey contains 10 questions. It should take you no longer than 5-10 minutes to complete the survey.
We look forward to hearing (and acting on) your feedback!
Thank you for your participation.
Company culture survey invitation template
Company culture determines how well employees work together, how they think about their work, and even how long they stay at your company. With a workplace culture survey, you can get invaluable insight into the way your employees see your workplace.
With this employee survey invitation email sample, you can make substantial transformations to your company culture and remedy any cultural issues you may have. Here is a survey email template about company culture:
Every year, we would like to conduct a survey to see how aligned our employees feel to our mission, vision, and values. Please take a few minutes to complete this anonymous survey.
Here are a few important points to keep in mind about this survey:
- This survey is anonymous and completely confidential.
- This survey should take approximately 10 to 15 minutes to complete. Your team lead or manager will allocate time in your schedule for the completion of this survey.
- We will be carefully analyzing survey results and will strive to act on your feedback as soon as possible. We’ll report back to you on what we found and how we intend to address any existing issues.
We appreciate you taking the time to share your thoughts. Your feedback is invaluable to ensuring a healthy and strong workplace culture across our organization.
People and Culture Team
Employee feedback survey email example
Employee feedback is crucial for any serious employee engagement efforts. Surveys are one aspect of employee feedback, but employee comments help provide context to their survey responses.
Here is an employee engagement survey email sample asking your employees to provide comments along with their survey responses. Feel free to modify it if your employees are required to provide their comments or if comments are optional.
We are conducting a survey about [survey topic], and we encourage you to take some time to fill it out. Please answer every question and submit your responses before [survey deadline].
In addition to survey responses, there are sections on the survey where you can add your own comments to add context to your survey answers.
All of your comments will be completely anonymous, so please answer honestly. If you have any questions about this survey, please reach out to your [manager/supervisor].
We sincerely appreciate your participation in this survey. Your feedback will help [company] become more aligned with your values and the values of your coworkers.
How do you improve your employee survey invitation email sample?
Your survey invitation email sample should outline what your employees should expect when filling out your survey. Let your employees know why you’re conducting the survey, how long it will take, and what you will do with the responses.
How do you communicate with employees about a survey?
Survey emails are the best way to communicate to your employees about a survey and boost employee engagement among employees. Email is accessible by both desktop and mobile devices, and surveys created using ContactMonkey can be filled out on both these devices.
How do you ask an employee to participate in a survey email?
Depending on the type of survey you’re conducting, you should let your employees know whether they’re required to fill out the survey or whether it is optional. You can also mention the importance of their responses to encourage them to participate in the survey within your survey invitation email sample.
If you need to survey only a segment of your workforce, use custom email lists to target relevant employees while excluding those whose feedback you don’t need. Using ContactMonkey’s List Management feature, you can create custom email lists—without needing IT—that integrate with your Human Resource Information System (HRIS) like Workday and ADP, as well as Azure Active Directory, so your lists will update as employees join and leave your organization.
How do you get people to open an email survey?
As with any survey email, an effective subject line is the best way to get your employees to fill out your survey. Try personalizing your email subject lines by using merge tags, which will add your employees’ names to the subject line.
Boost Response Rates with ContactMonkey’s Survey Invitation Templates
Regular employee surveys are integral to a satisfied and engaged workforce. To maximize employee survey engagement, it’s important to create compelling survey invitation email samples that demonstrate the value of employee feedback.
With our employee survey invitation email templates and sample emails asking employees to take a survey, you can send more engaging survey invitation emails and create a simple, standardized process for survey announcements.
Use ContactMonkey’s all-in-one email and pulse survey tool to increase the volume and value of employee feedback! Book a free demo to see ContactMonkey at work!