Draft

Draft a change management announcement

Draft an announcement for an organizational, process, or team structure change, with a section addressing what it means for the reader specifically. Change communication is one of the areas where AI for internal communications tools add the most value, since the same announcement often needs to land differently depending on who's reading it.

The prompt

Write an internal email announcing a change to [process/policy/team structure].

Audience: [audience].

Tone: clear, empathetic, and direct.

Include:

1-sentence summary of what’s changing and why
“What this means for you” section (3 bullets)
“What happens next” with dates as placeholders
A CTA button label suggestion
2-3 FAQs anticipating employee concerns

Copy prompt Try in CoAuthor

How to use

Fill in the actual change and audience before running this. The "what this means for you" section works best when CoAuthor knows exactly who is affected.

Related Resources

AI Email Builder

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Mastering Change Management: A Practical Guide for Internal Communicators

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Internal Communication During Organizational Change: What Should IC Teams Do in 2026?

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FAQ

How does CoAuthor know what employee concerns to anticipate?

It draws on common concerns for the type of change described, such as job security or workflow disruption. Review the FAQs it generates and add anything specific to your organization before sending.

Should I run this through Audience Preview afterward?

Worth doing for any change that affects some employees more than others. Audience Preview can check whether the tone lands as empathetic for the group most affected.