Draft
Brief
Announce an organizational change
Describe the change, the reasoning, and who is affected; get an empathetic, direct email that says what happens next.
The prompt
Draft an email announcing [the organizational change, e.g., a new team structure or a leadership appointment].
Context: what’s changing: [summary]. Why: [the reasoning leadership wants shared]. Who is affected and how: [list]. Effective date: [date]. What is not changing: [list].
Audience: all employees; those directly affected have already been told personally by [manager / HR].
Tone: clear, empathetic, and direct; respectful of the people involved.
Must include:
– The change and the reason in the first three sentences
– “What this means for you” (by group, if it differs)
– “What happens next” with dates
– Where to bring questions, and when the next update will be
– A CTA button, e.g., to an FAQ page or a Q&A session
Constraints: under 300 words; no phrases like “exciting new chapter”; name real people only where I’ve given names.
Output: a subject line and the email with headings and a CTA button. Leave [brackets] wherever you need a detail from me.
Works in
CoAuthorHow to use
Only include names you have permission to share — CoAuthor will not add any you didn’t give it.
The prompt
Draft an email announcing [the organizational change, e.g., a new team structure or a leadership appointment].
Context: what’s changing: [summary]. Why: [the reasoning leadership wants shared]. Who is affected and how: [list]. Effective date: [date]. What is not changing: [list].
Audience: all employees; those directly affected have already been told personally by [manager / HR].
Tone: clear, empathetic, and direct; respectful of the people involved.
Must include:
– The change and the reason in the first three sentences
– “What this means for you” (by group, if it differs)
– “What happens next” with dates
– Where to bring questions, and when the next update will be
– A CTA button, e.g., to an FAQ page or a Q&A session
Constraints: under 300 words; no phrases like “exciting new chapter”; name real people only where I’ve given names.
Output: a subject line and the email with headings and a CTA button. Leave [brackets] wherever you need a detail from me.
