Draft
Brief
Announce a new tool or system rollout
Say what it replaces, why, and when; get an email that leads with what’s in it for employees and how to get ready.
The prompt
Draft an email announcing the rollout of [tool or system].
Context: what it replaces: [old tool]. Why we’re switching: [benefits in employee terms]. Rollout date: [date]. What happens to old data or access: [detail]. Training available: [sessions, guides, links]. Support: [help desk, channel].
Audience: [everyone / affected teams]; assume most are busy and wary of change.
Tone: practical and confident; focus on what’s in it for them.
Must include:
– What’s changing and when, in the first two sentences
– “What this means for you” (3 bullets)
– “Get ready” (numbered steps with dates)
– Where to get training and help
– A CTA button, e.g., “Book a training session”
Constraints: under 250 words; benefits before features.
Output: a subject line and the email with headings and a CTA button. Leave [brackets] wherever you need a detail from me.
Works in
CoAuthorHow to use
Write the benefits in employee terms in Context ("no more double entry"), not vendor terms ("unified platform").
The prompt
Draft an email announcing the rollout of [tool or system].
Context: what it replaces: [old tool]. Why we’re switching: [benefits in employee terms]. Rollout date: [date]. What happens to old data or access: [detail]. Training available: [sessions, guides, links]. Support: [help desk, channel].
Audience: [everyone / affected teams]; assume most are busy and wary of change.
Tone: practical and confident; focus on what’s in it for them.
Must include:
– What’s changing and when, in the first two sentences
– “What this means for you” (3 bullets)
– “Get ready” (numbered steps with dates)
– Where to get training and help
– A CTA button, e.g., “Book a training session”
Constraints: under 250 words; benefits before features.
Output: a subject line and the email with headings and a CTA button. Leave [brackets] wherever you need a detail from me.
