Finding beautifully designed responsive email newsletter templates that render well across multiple devices (especially Outlook) is hard!

If you’re an internal communicator responsible for crafting engaging employee newsletters within Outlook, you must be well aware of how frustrating this entire process can be.

You may have tried to send responsive email newsletters from Outlook, learned the basics of HTML, and felt like you’ve got this!

Only to find yourself wanting to break your computer screen because your email would look fine on Gmail but render incorrectly on Outlook.

We feel your pain!

With a variety of email clients using a diverse range of email providers with different rendering engines, coding responsive emails that will render properly across all devices and email clients is hard.

But with almost 50% of emails being opened on a mobile device, the importance of using a responsive template for your email campaigns has become increasingly important.

responsive email templates on mobile devices(Image Source)

But have no fear.

With ContactMonkey’s Outlook mail merge in Office 365 tool, you can rest assured your email template will look flawless no matter which email client you’re using.

We have compiled a list of some of the best resources out there to help you create and send flawless employee newsletters that will look perfect across all devices.

They work perfectly in conjunction with ContactMonkey. With the ContactMonkey plugin, you can use these responsive email templates by simply uploading the HTML file in Outlook and send mass emails from Outlook without having to use Word Mail Merge.

You can easily send mass emails by using Outlook distribution lists or upload a CSV, personalize the subject line, preview your email and hit send.

Your contacts will receive a beautiful HTML email that looks right everywhere – and you don’t even need to leave Outlook to send it.

href=”″ >Create Employee Newsletters with Template Builder

Examining 13 Must-Have Responsive Email Templates to Create an Epic Employee Newsletter in Outlook

1. ContactMonkey

Looking to send responsive internal emails?

Want to send newsletter through Outlook without leaving Outlook? Searching for a drag-and-drop email template builder for internal newsletters?

Then we are the best option on this list because we offer internal email tracking from Outlook and are considered a great alternative to MailChimp for internal communications.

The ContactMonkey Email Template Builder coupled with your Outlook Mail Merge tool truly gives you the best of both worlds: the power of the cloud without having to leave Outlook to send and track beautiful, responsive internal emails.

Our new email template builder enables you to choose from and edit dozens of beautiful templates — or make your own using easy-to-use drag and drop content blocks.

From basic to more advanced templates, you can access pre-built templates and customize them as you like. No more boring plain text emails!


Import Your Newsletter Template

Couldn’t decide from the dozens of newsletter templates we provide? No problem, you can still import your favorite HTML templates. Win-win.

Drag-and-drop Tools

Quickly add files to your email by dragging and dropping files from your computer. They’ll also be copied into a “ uploads” folder in your tool for safekeeping.

If you’re looking to create the best company newsletters from Outlook, then we’re the right tool for you!

Add Social Reactions, Pulse Surveys & Employee Comments


Social Reactions

Give your employees the ability to love, like and laugh at any content you send them via email. With social reactions now your internal comms team can constantly gather feedback in a seamless way.

Pulse Surveys

With pulse surveys you’ll also get actionable data on your email communications in seconds. You’ll be able to see all of the responses live in real time on your ContactMonkey dashboard.

Like Buttons

Your employees are already liking content on all the social media platforms they use on their own time. By adding like buttons to your own internal emails, you’ll be able to engage your employees with your content and actually learn what they like.

Employee Comments

With employee comments you can get in-depth feedback from every internal email or newsletter you send.

Simply turn “Comments” on from your email template builder, ask any question, and see live feedback from your dashboard!

Say goodbye to the costly annual survey and say hello to having an ongoing conversation with your employees.

href=”″ >Create Employee Newsletters with Template Builder

2. HTML Email

Whether you want to send responsive email templates daily, weekly or monthly, HTML Email has got you covered!

Developed by San Francisco based Email Designer and Developer, Lee Munroe, HTML Email offers responsive HTML email templates you can use for your employee newsletters. 

The templates are equipped with social sharing icons and app store buttons.

You can also replace the stock photography in the templates with your own GIFs and company photos.

All of these responsive email templates have been tested on all major desktops, devices and email clients with Litmus.

With the ContactMonkey plugin, you can use these responsive email templates  by simply uploading the HTML file in Outlook and send mass emails from Outlook 365 without having to use Word Mail Merge.

Note: ContactMonkey readers get 15% off HTML Email templates if they use promo code: monkey15.

width=Image Source: HTML Email

3. Email Monks

EmailMonks offer custom design and coding services for emails, newsletters and landing pages.

They provide free master email templates for MailChimp, Campaign Monitor, Exact Target and Marketo.

Their templates are perfect for newsletter emails, automated welcome messages and promotional emails. You can easily import the HTML template as a file into your Outlook 365 using ContactMonkey or within any email service provider.

They have more than 25 unique sections you can easily customize.

If you’re looking to find some inspiring newsletter templates for your employee newsletters or create internal company newsletters, definitely check out EmailMonks.

Bonus Tip: Use EmailMonks in conjunction with our tool when sending newsletters through Outlook to avoid Outlook rendering issues. 

Responsive Email Template from EmailMonksImage source: EmailMonks

4. Litmus

Litmus offers five free responsive email marketing templates.

Internal communicators, be sure to check these templates out for your employee newsletters or internal emails.

These templates have been tested in over 50 email clients.

The reason I think Litmus is a great choice for many internal communicators is because they have tons of different types of newsletter templates you could customize to create internal company newsletter samples. 

They also have a stationery template with a minimalist design which is great for those who aren’t too fond of heavy design.

You can easily check how the email will look on various email clients. The templates are free but you will have to create an email account to access these free responsive email templates.

Free Responsive Email Templates by LitmusImage Source: Litmus

5. SendWithUs

You may have heard of SendWithUs, a popular email marketing platform that offers marketers and bloggers the opportunity to build and market their responsive email templates.

They carry a library of ten free unique and responsive emails you can use.

The templates are provided as HTML files which you can import into Outlook 365 using ContactMonkey or you can use them with any email software.

They have an open source template library that contains 12 themes including welcome emails, surveys, notifications, onboarding emails etc. You can add, edit and share the templates with friends or colleagues or download them later.

If you use these templates in conjunction with ContactMonkey, you’ll be able to send and create internal newsletters in Outlook without rendering issues.

Responsive Email Template from SendWithUs for Employee NewsletterImage source: SendWithUs

6. Campaign Monitor

As a marketer or designer, you must have obviously heard of Campaign Monitor, an email marketing service that contains visually appealing newsletters.

Their templates are a great option for your employee newsletters as well.

Their public domain database is packed with more than 20 unique responsive email templates.

With templates ranging from partnerships, business talks, event newsletters and traditional newsletter templates, they’ve got you covered.

They also have tons of resources on content ideas, which can inspire you to create epic internal newsletter content for your weekly or monthly employee newsletters.

Free Responsive Email Templates by Campaign Monitor for responsive designImage Source: Campaign Monitor


7. Chamaileon

Chamaileon is a great tool for those who love to collaborate and work within teams.

Chamaileon is essentially a collaborative email builder that is great for businesses, enterprises and agencies.

You can access and utilize hundreds of free email templates from their website or design your own building blocks if you wish. As an internal communicator, you can invite other design-savvy colleagues to review and help with your work.

You can use Chamaileon email templates with any email service provider and add your own images or text.

Simply import your existing HTML code to Chamaileon and allow the software to turn it into a responsive email template.

Check out their email template collection page to find responsive email templates for any email campaign, from newsletters to transactional emails.

Responsive Email Templates for internal newsletterImage Source: Chamaileon

href=”” >how to gather honest employee feedback


8. BEE Free

BEE is a free version of MailUp, an email marketing platform for sending, automating and tracking emails.

Their drag and drop tool enables you to create beautiful responsive emails that you can use for your employee newsletters.

If you want to play around with design, you can start with a blank canvas to build your email from scratch.

If you’re pressed for time, you can use one of their ready-made email templates.

They offer awesome newsletter templates, announcement email templates as well as some great templates for transactional emails.

You can preview and test emails to see how they will look on your smartphones, desktops etc.

You can easily pick from hundreds of professional responsive email design templates and customize it to your liking.

Responsive Email Template for Outlook NewslettersImage Source: BEE Free

9. MailStyler

MailStyler markets itself as the only drag-and-drop editor that enables you to create an interactive newsletter quickly.

You can choose between default items or custom items and drop them into your work area.

The tool allows you to customize and change colours, images as well as the layout.

You are able to easily resize your photos or images inside your newsletter.

Any change you make will be generated in HTML code with inline CSS style.

You can export your newsletter (after saving it) to Outlook using ContactMonkey or to any email service provider

You are also able to put customizable social icons into your employee newsletter. You can download their demo for free or purchase their basic plan for $99.

Responsive Email DesignImage source: MailStyler

10. HTML Email Designs

If you’re looking for epic design inspiration for your next employee newsletter, look no further than HTML Email Designs. 

This is an excellent resource showcasing newsletter design templates from some of the biggest companies in the world such as Spotify, Chanel, Udemy, Gucci and Dell.

You can gain so many fun employee newsletter ideas by browsing through some of these innovative and responsive newsletter designs.

Responsive Email Templates for responsive email design inspirationSource: HTML Email Designs


11. Cakemail

Cakemail is a great marketing platform for small businesses.

They offer 39 email templates for free that are divided into numerous categories. Y

You can browse through their popular templates, business templates, special events templates, seasonal templates, transactional templates or educational templates.

You can try Cakemail on a trial basis for free for one month.

Learn more about their pricing plan on their website and choose the one that suits your needs.

Employee Newsletters to send responsive emailsImage Source: Cakemail

12. Stripo

Do you feel you still have limited HTML knowledge?

If that’s the case, you can try Stripo and create professional and responsive email templates with ease even with limited HTML skills.

They have an open library of blocks and ready-made online email templates in a variety of styles.

They market their templates to beginners, professionals, agencies and designers.

And these templates work great for your employee newsletters as well!

They offer more than 220 free HTML email templates that you can customize and export (to Outlook 365 using ContactMonkey) or to more than 30 types of email service providers.

Free Responsive Email Templates by StripoImage Source: Stripo

13. Cerberus

If you’re looking to quickly put together HTML email patterns, Cerberus is a great resource.

You will have to play around a bit with the HTML code but the website is a great space for designers and developers looking to create responsive emails on the go.

According to the introduction on the website, “The code blocks are compartmentalized so they may be used, removed, combined, and nested to build an email. Each template contains code comments and has good support among popular email clients.”

This is definitely a great resource for those looking to create responsive HTML emails from Outlook.

Outlook Newsletter TemplatesImage Source: Cerberus

Although not on the list, we would also like to give a shout out to our friends at Email on Acid.

Email on Acid is an awesome resource to check out as they offer more than 600 free responsive email templates that would be great for your employee newsletters.

We also recommend testing all templates using Email on Acid

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