I get it. You’re wondering how to delay sending an email in Gmail.
You’re looking to save time and be more productive.
It seems like you’re always playing catch-up with your inbox.
No matter how hard you work, there are always new leads to contact, new messages to send, and updates you must deliver.
Wouldn’t it be nice if you could send emails without being at your computer? It would be amazing to schedule email to be sent later.
You could accomplish all your contact follow-up in a few hours, and schedule email to be sent later throughout the week.
You’ve probably asked—can you schedule an email in Gmail? You’ve probably dreamt of the possibility of being able to schedule email to be sent later.
The answer may surprise you. Yes, you definitely can!
In this article, I’ll lay out the exact “send later” Gmail emailing strategy I used to save hours every week and schedule emails to be sent later. ?
But first, let’s look at the costs of email to your daily productivity.
How to save time scheduling emails in Gmail
First off, email is a fantastic tool. It allows you to get more done, communicate with anyone around the globe anywhere for free, and be more productive.
But it isn’t all good news if you’re an email power user.
The truth is that email can provide a distraction and harm your work productivity if you overuse it.
According to a study conducted in 2014, email reduced the effectiveness of workers without them even realizing it. To quote the abstract:
It was found that while intensive email use does not impair subjectively experienced productivity, it may harm ability to concentrate, may increase forgetfulness and inability to solve problems at work effectively.
In short, email can be a time killer if you allow it to be. So, what’s the solution?
There are many, but one of the most effective methods I’ve found is to get out of my inbox so much. (And yes, we’ll get to the schedule email to be sent later part soon.)
I’m not alone in this. Productivity experts often recommend you only check email 1-3 times per day if you can’t send scheduled email.
But I struggle to stay out of my inbox for these reasons:
- I need to send emails. A large part of my job involves sending emails, and I need to send them at specific times of the day. Different people I work with in different parts of the world respond faster if I contact them at the best time to send an email.
- I need to show that I’m accessible. Your job may be different, but it’s important in my role to show that I prioritize the emails I receive. If I’m only active late at night, there’s a good chance I’ll lose business to someone who appears more dedicated to their job.
- I get the itch to view replies. Of course, right after I send an email I need to see if the recipient responds! This is purely psychological (I only want to check right after I send an email), but it’s a powerful factor nonetheless.
These issues have been a constant battle for me, but they’re not any longer. Every single one of them can be solved when I schedule emails in advance.
First, I can write all my emails on my schedule, and they’ll go out when I need them to.
Second, I can spread them out over the course of the day and look accessible all the time.
And finally, I lose the urge to constantly check my inbox since Gmail does it automatically.
I’m going to tell you how to schedule email to be sent later. Here’s how to set up Gmail schedule send for your most important emails.
How to delay sending an email in Gmail
Did you know?
There’s no such thing as a Gmail scheduler. It’s not built into the normal function of the program. There’s not even a lab experiment with this feature!
But that doesn’t mean it’s impossible. ContactMonkey has a super-simple interface I can use to schedule emails Gmail would normally send at once.
To get started, you’ll need to sign up for ContactMonkey so you can schedule email to be sent later.
There’s a 14-day free trial, so even if you’re not sure if you’ll use the program for the long-term, I still recommend you sign up and give it a try.
Once you’ve installed the program, it easily runs in your Gmail inbox by default. You’ll see a simple sidebar with details on emails you’ve sent (more on that in a minute).
If you want to hide or show the sidebar, just click on the little orange arrow on the side.
Now, the true power of ContactMonkey is actually what you see on the Gmail compose interface.
Let’s get started with a new email. Click the Compose button in Gmail.
It’ll open up this window. You’ll probably notice a few things different since we installed ContactMonkey. You can learn more about ContactMonkey’s mail merge in Gmail or Gmail Salesforce integration later, but for now let’s focus on the magical “Send Later” button.
Of course, we don’t want to send a blank email, so go ahead and write a message you’d normally send to an important business contact.
Once you’ve written it, hit the “Send Later” button. You’re presented with a ton of options for when to schedule your email. For this test, I’m just going to send it in a few minutes.
After you schedule this, the email will appear in your drafts folder. It’ll hang out there until it’s time for ContactMonkey to send it off. That’s pretty much all there is if you want to learn how to delay sending an email in Gmail.
Once it gets sent, ContactMonkey will give you a notice letting you know it’s sent the email as you requested. This is a great way to keep up with what’s happened in Gmail when your nose isn’t in your inbox.
Now that you know how it works, let’s look at when exactly you should schedule your emails for maximum effectiveness.
When to use ContactMonkey’s schedule Gmail send
OK, so now you know more about how to delay sending an email in Gmail. But how about when you should delay it to? You can read all about the best times to schedule email to be sent later here.
It’s actually pretty important to understand when is the best time to send an email.
Research from MailChimp, which sends millions of emails, has found that the best time for most companies to schedule emails to be sent later is usually 10AM in the time zone of the recipient.
If you’re focused on business and work, it’s no surprise that MailChimp’s data also shows your best bet is sending during the weekday, while hobbies and fun activities work best on the weeekend.
Research by CoSchedule found that the best days of the week to schedule emails to be sent later were Tuesday, Thursday, and Wednesday (in that order).
If you’re going to follow up with a business contact, aim for sending the email in the late morning in the middle of the week.
While my email-sending research is limited and far from statistically valid, I’ve seen this play out in my own communication as well.
But sometimes this is impossible to do. If it’s noon on a Thursday and an email has to go out ASAP, when do you send it?
I’ve found two other times work decently well at getting my emails read quickly: in the early afternoon after lunch, and first thing Monday morning.
But of course, this may be completely different for your industry and the type of clients you’re trying to connect with.
So, what to do?
Easy. If you’re using ContactMonkey, you’ll also get data on when people read your emails or click the links they contain.
People ask about how to delay sending an email in Gmail, but they don’t always ask why they should do it. Data like holds powerful insights into your email performance.
To figure out the time slots that work best for you, experiment with a few different email send times.
I’d recommend trying a set of emails, say 10 emails to prospects, all at the same time. Try this during four or five different time slots.
After a day or two, look at the open rate of these set of emails in ContactMonkey. Pay careful attention to which performed the best and which didn’t seem to get the same amount of traction as the others.
Once you know the best times to send your emails, you can increase the effectiveness of each message you send.
Stop wasting time with emails that don’t get read, and start using every minute to its full potential.
How to Delay Sending an Email in Gmail: Implementing your Gmail schedule email plan
If you’ve ever asked about how to delay sending an email in Gmail, it’s entirely conceivable that you hadn’t considered a simple application that could do plug right into your inbox.
But let’s say you’re ready to use your email better and stop wasting time in your inbox.
Let’s say you’re ready to get more done each day and blaze through your list of contacts before your coworkers hack through the mess of spam cluttering their inbox.
It isn’t a dream. It can be reality if you do it right.
Just get started with a ContactMonkey account and start scheduling your emails.
Stop worrying about pointless communication that wastes your time, and start getting the right things done.
With ContactMonkey, you can exact details on how your emails are performing. You can send messages when you’re not at your computer, and you can even track email opens and click.
Even better, you can get started at zero cost with ContactMonkey’s free 14-day trial. As you increase the effectiveness of your sales emails, you can spend less time, close more deals, and increase revenue and commissions.
Boom. Now that you know how to delay sending an email in Gmail, what are you waiting for? Start scheduling. ?
Convinced of the importance of scheduling email to be sent later? Sign up for our free trial now and start delay sending emails in Gmail today! Do little, achieve greatness!