5 Reasons Why You Should Start Using Email Templates for Sales 

During peak sales periods, it can feel impossible to answers all the emails in your inbox. On average, a business professional will send 124 emails each day. If you work an average of 8 hours a day, that is over 15 emails an hour which means you have 4 minutes to process the email, take action, and move onto the next before falling behind.  How is a busy sales professional supposed to keep up? By letting technology do some of the heavy lifting and using email templates for sales. Using technology in your inbox will help make time for relationship building, prospecting, and account planning.

Still not convinced? Here are 5 reasons you should start using email templates for sales today:

1. Email templates save time.

How do email templates save time? Well, templates process repetitive questions in a fraction of the time it takes to re-write an answer you’ve used before.

Whether you’re working individually or with a team, it’s always handy to have a couple of email templates loaded in your inbox to refer back to when sending out or replying to common emails.

Note: Want to learn how to setup custom email templates in Gmail? Click here to learn more.

2. Speed up the sales process.

How do email templates for sales speed up the process? They provide the ability to quickly respond to repetitive questions – ones you might otherwise put off due to the simplicity or have to copy and paste from an old email that needs to be hunted down. A fast response will impress your customer. It also encourages deals to keep moving forward, all at the click of a button.

3. Send emails from your inbox – no more switching between programs.

This is a personal one for me. As an Account Manager, I received the same questions from customers on a weekly basis during the RFP process. As a result, I created a notebook in OneNote with all my stock answers and spent a great deal of time copying and pasting into my emails. With Email Templates, I have the answer I want to share at my fingertips – no more need for a secondary source.

4. Optimize for open rate and engagement.

In today’s data-heavy world, the ability to test and optimize for open email rate is old news. However, it is still crucial to leverage learnings and use the best headlines. ContactMonkey’s simple dashboard lets you track opens by the headline so that you can convert more leads

5. Learn faster by sharing templates across your team.

You will want to set up individual templates, perhaps personalized for your location, role, or experience to get a customer’s attention. But you can also set up shared team email templates for product-related questions and post-sale processes. Team metrics allow you to gather learnings on subject line engagement quickly and optimize across the organization. For larger teams, shared team email templates also allow marketing to control the message, such as with a new product launch.

Note: Is your team using Salesforce? Learn how you can benefit from bringing email templates for Salesforce into your inbox.


What would you do with the extra time each day? Land a new client? Spend more time with family? We could also use more hours in the day, and email templates for sales will be the secret weapon that unlocks those hours.

So tell us, how would you use email templates for sales and what will you do with the time saved?