AI Prompt Library

AI prompts for every stage of your internal comms workflow

Ready-to-use AI prompts for CoAuthor, Audience Preview, and Insights Assistant, ContactMonkey’s AI tools for drafting, testing, and analyzing internal emails.

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Draft

Draft a benefits enrollment announcement

Create a complete benefits enrollment email in one pass, using ContactMonkey’s AI email builder for internal comms to cover what’s changing, clear next steps, enrollment dates, and a short FAQ section.

Create an internal email announcing benefits enrollment is open.

Audience: all employees in the US.

Tone: friendly and clear.

Must include:

  • A short summary of what’s changing this year
  • A section called “What you need to do” with 3 bullet steps
  • A CTA button: “Review plans and enroll”
  • Enrollment dates: March 4–March 18
  • A short FAQ section with 3 questions

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Draft

Draft a town hall invitation

Draft a complete town hall invitation using one of the most common AI email prompts internal comms teams run, including a leadership intro, agenda, and a clear way for employees to submit questions ahead of time.

Draft a town hall invitation email.

Audience: all employees.

Tone: warm, concise, and inclusive.

Include:

  • A short intro from the leadership team
  • Date/time placeholder
  • 3 agenda bullets
  • A CTA button: “Add to calendar”
  • A section titled “How to ask questions”

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Draft

Draft a policy update announcement

Draft a policy update email that explains what’s changing, what employees need to do, and answers the questions they’re most likely to have. Policy updates are a good use case for AI because they need to be clear, well organized, and easy to follow.

Write an internal email announcing a policy update about [topic].

Audience: [audience].

Tone: clear, direct, and supportive.

Include:

  • 1-sentence summary at the top
  • “What’s changing” (3 bullets)
  • “What you need to do” (3 numbered steps)
  • “By when” (include dates as placeholders)
  • 3 FAQs
  • A CTA button label suggestion (3 options)

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Draft

Draft a change management announcement

Draft an announcement for an organizational, process, or team structure change, with a section addressing what it means for the reader specifically. Change communication is one of the areas where AI for internal communications tools add the most value, since the same announcement often needs to land differently depending on who’s reading it.

Write an internal email announcing a change to [process/policy/team structure].

Audience: [audience].

Tone: clear, empathetic, and direct.

Include:

  • 1-sentence summary of what’s changing and why
  • “What this means for you” section (3 bullets)
  • “What happens next” with dates as placeholders
  • A CTA button label suggestion
  • 2-3 FAQs anticipating employee concerns

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Draft

Draft a pulse survey invitation

Draft a short invitation to complete a pulse survey, including why the survey matters and how results will be used. One of the simpler AI prompts for internal communications, since the structure stays the same regardless of what the survey is actually measuring.

Draft an email inviting employees to complete a pulse survey.

Audience: [audience].

Tone: brief and low-pressure.

Include:

  • 1-2 sentences on why we’re asking and how the results will be used
  • Estimated time to complete (placeholder)
  • A CTA button: “Share your feedback”
  • A note that responses are anonymous, if applicable

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Draft

Draft a new hire welcome email

Draft a warm welcome email for new hires starting that month, covering what to expect in week one and where to go for help. As an AI email content generator for employees, CoAuthor handles the structure so you can focus on getting the specifics right.

Draft a welcome email for new hires starting this month.

Audience: new employees joining across departments.

Tone: warm and encouraging.

Include:

  • A short welcome message
  • 3 things to expect in their first week
  • A CTA button: “View your onboarding checklist”
  • Who to contact with questions

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Improve

Make a section more scannable

Rewrite a selected section of a draft to be shorter, easier to scan, and end on a clear one-sentence call to action. A good example of using CoAuthor as an AI powered employee email tool for editing, not just first drafts.

Rewrite the selected section to be more scannable and action-oriented.

Keep the same meaning.

Make it shorter.

Add a clear 1-sentence CTA at the end.

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Improve

Make this sound more human

Rewrite a section to sound more supportive and natural, removing jargon and corporate language while keeping it concise. Tone editing is one of the most common uses of internal comms AI tools across every stage of a draft.

Make this sound more supportive and human.

Remove jargon and buzzwords.

Keep it concise.

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Improve

Suggest CTA button labels

Generate 3 clear, specific call-to-action button labels that match the tone of the email and the action you want employees to take. Choosing the right CTA can make a big difference, and it’s often one of the last details people think about.

Suggest 3 CTA button labels that are clear, specific, and matched to the tone of this email.

Avoid generic labels like “Learn more.”

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Frequently asked questions

What is ContactMonkey’s AI prompt library?

ContactMonkey’s AI prompt library is a collection of ready-to-use prompts for CoAuthor, Audience Preview, and Insights Assistant, ContactMonkey’s suite of AI for internal communications tools. Each prompt is copy and paste, covering drafting, pre-send review, and campaign reporting, and together the three tools function as an AI email assistant for internal comms across the full send lifecycle.

What are the best AI prompts for HR and internal comms teams?

The most useful AI prompts for HR and internal comms teams focus on drafting audience-specific emails, checking tone before a sensitive send, and pulling campaign metrics without opening a dashboard. ContactMonkey is an AI internal communications software built around these exact workflows, so its prompts are tuned to internal audiences rather than general business writing.

Why not just use ChatGPT?

Audience Preview’s personas are grounded in academic research on synthetic users, the same methodology behind virtual focus groups, so feedback stays consistent and traceable across every draft. A generic ChatGPT persona prompt tends to drift from session to session and lacks that research grounding. As an AI powered employee email tool, ContactMonkey keeps every draft and every persona check tied to your actual employee data and brand voice, and CoAuthor is ContactMonkey’s AI email builder for internal comms, applying the same brand and formatting standards to every send rather than starting from scratch each session.

Is ContactMonkey’s AI safe to use with employee data?

Yes. Insights Assistant answers questions using your real campaign data instead of estimates, and Audience Preview’s personas generate pre-send feedback without storing personal employee data. ConfidenceCheck adds a compliance and accessibility check before any email goes out, whether you’re sending from the dashboard or using AI for Outlook email through the Outlook add-in, and a human always makes the final send decision.

What can Insights Assistant help me with?

Insights Assistant answers plain-language questions about your internal communications performance, including open rate, click rate, trends over time, and results broken down by tag or sender. It works alongside CoAuthor, ContactMonkey’s AI email content generator for employees, which handles the drafting side while Insights Assistant handles the reporting side. It is read-only at launch, so it answers questions about your data but does not send, schedule, or design emails.

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Transform how employees experience internal communications

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Why ContactMonkey? Engage your inbox. ContactMonkey powers measurable employee engagement worldwide. Enjoy internal comms software with better reach, delightful design, and fewer errors.

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